Contact details, Next of Kin contact details. Gender, Military information, discharge details, unspent criminal convictions, driving licence and access to a vehicle, a baseline assessment of your well being.


Why do we collect this information?

Contact details – to enable the charity to contact you through different methods.

Next of Kin – to enable the team to contact your next of kin in case of emergency.

Gender – on courses and trips we may require beneficiaries to share bedrooms.

Military Information – to ensure that only members of the armed forces access our services.

Unspent criminal convictions – this information will not be used to discriminate against any beneficiary. However, some placements involve working with vulnerable or young people which means that a DBS will be required that does not include any convictions relating to areas of safeguarding.

Discharge details – our funding comes from a variety of sources and can be ring fenced for certain veterans, this information allows the charity to ensure the funds are spent appropriately.

Driving Licence and access to vehicle – to inform the charity of any transport issues.

Well being assessment - We want to better understand, measure and communicate our impact. We’re looking at this in different ways, so we can build up an overall picture. The benefits of
recording this information are that we can say more about the impact of our funding than just £ spent and number of projects; we can identify what works well (and less well) and share this information with others. You will be asked at stages during your involvement with Sporting Force to complete reviews, so we can compare the data and assess the impact.


Who might we share this information with?

Contact and next of kin details - Sporting Force works in partnership with other charities and organisations to deliver our programme of activities and training. In some cases your contact details may have to be shared with a partner organisation that you are engaged with. When a beneficiary is on a trip or on a residential course there may be an emergency so our partner charity or organisation may need to contact your next of kin. Please be assured that the other parties will also comply with GDPR and will treat your information with care and according to the law. 

Sharing impact data – when Sporting Force report to funders or report on their impact participants names are not used. Each veteran is allocated a Sporting Force reference number and this is used to ensure anonymity.

Sharing testimonies – Your photo and name will only be used when we have your consent to do so.


What do we do with your information?

We never share your information with organisations outside
our charity for marketing purposes. We collect your information to enable the
charity to offer you the support, training and opportunities that you have
requested.


How long do we keep your information?

We hold your information for the duration of your engagement with the charity. We will hold your contact information to enable us to notify you of new opportunities and services.

If you request removal from our systems this will be completed within a working day. You will be required to register again via the website if you wish to engage with the charity again.


Access to your information

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email or write to us at the charity’s registered address. We want to make sure that your personal information is accurate and up to date.
You may ask us to correct or remove information you think is inaccurate.